Gone are the old days when you had to keep an unruly stack of resumes with various Post-it notes on your desk, or shoved into a manila folder somewhere. Today’s applicant tracking system (ATS) simplifies the hiring process so that you can focus on the more challenging aspects of recruiting – finding and hiring the right candidate for the job.
Like all technology, however, it’s important to really understand the capabilities of the software you’re using (and the reason you’re using it!) in order to reach your end goal. Here are some ways to maximize your applicant tracking system , and make it do the job it was intended to do.
Provide a smooth application process for candidates.
In order to avoid applicant click away, you have to find the right balance between asking for enough information, but not so much that you’ll overwhelm job seekers. The right applicant tracking system will give you the power to customize your forms so that you can be detailed or go more broad, that way you can manage the number of applications you receive.
Stay in touch with job candidates throughout the process.
There’s nothing worse for job seekers than filling out an application and then feeling like it was lost into a black hole. An applicant tracking system allows you to create automated messaging so that you can keep candidates posted on the next steps, provide contact information, and send reminders for additional items needed.
Oftentimes, hiring just doesn’t work out even though a candidate was very close to being chosen. By keeping diligent notes in your applicant tracking systems, if another position opens up, you can easily pull up a list of potential hires and get in touch with them to see if they are still interested in working with your company.
Everyone who is involved in the hiring process, from recruiters to HR to the department manager, should be on the same page as far as candidate screening questions. They should also have a centralized place to compare notes on prospective applicants so they can make hiring decisions together. An applicant tracking system can manage all of these communications.
Getting qualified job applicants to show interest in your open jobs isn’t enough. You have to feed it the right questions for your needs, and act in a timely manner once applications are submitted. By making the system work for you, you can optimize your hiring process, reduce your cost-per-hire, and use the time saved to get to know your candidates better.